Image documents can be electronically filed using multiple indexes and filing methods, and can then be quickly and easily searched and retrieved. Image documents can be shared among multiple users that are both local and distributed across the hall or halfway around the world with equal ease.

With ExeScan Document Management, an individual can use a PC to transform any paper or fax based information into an electronic image document that can be stored, filed, retrieved, edited, printed, emailed, faxed and shared. This eliminates the need to manage and store paper documents, such as hand-written meeting notes, memoranda, letters, personal medical and insurance records, receipts, business cards and newsclips. NB (some document originals may need to be kept for legal reasons).

DO NOT alter the subject line. The message body can be modified above the message already inserted by ExeScan.

You may need to alter the email system used by ExeScan. This can be done from the Tools - Options - Misc - Email Type. Most users will use MAPI. Microsoft Exchange and Outlook have been tested and known to work well. Due to the complexities of email other email systems may not work.

NB ExeScan relies on the underlying Email system to be fully functional.

It is still possible to send documents to users that do not have ExeScan. You will need to attach the document to an email by hand. The recipient will then open the document (a Windows .tif file) using the viewer installed on their PC.

The word is derived from the river Exe in Devon.

]]> User can no longer 'Change Options'

As Admin you need to re-assign the permissions for this user.

Select the Tools menu, and click on Options.

Then in the Options window on the Users tab, select the user and click on Edit.

Make sure the second to last item which is "Change Options" is ticked. Then click on OK to confirm, and Okay again to exit the options window.

Microsoft Exchange, Outlook and Outlook Express have been tested and known to work. Due to the complexities of the email other email systems may not work. The email will not be deleted from your inbox; they will simply be marked as read.

Once the file has been saved in ExeScan, changes made to the original document will not be re-saved in ExeScan. Essentially you are viewing a snapshot of the file at the time it was printed. ExeScan will only handle Black & White Images due to the huge amounts of disk space required to handle colour images.

We have included trial versions of the driver on the CD in the Utils\Tiff Printing. Ensure you choose the correct version. Follow the instructions in the readme file for each version.

Ensure you choose the correct file for your Windows version. Unzip the files and run the installation program. From your application, 'Print' the document to the 'Infomatik Image Driver', when the dialog appears choose ExeScan as the application to launch (the tif file name is not important at this stage). When the printing has stopped ExeScan will load and the document will appear ready to be added to the ExeScan database.

To unlock the release version please contact ExeScan via support@exescan.co.uk 

You install a simple 'ExeScan Print Driver' that you 'Print to' from your application. Instead of the page being printed in the traditional sense, it gets posted as a TIFF file straight into ExeScan where it can be indexing and saved away. Simple and it works brilliantly.

See www.exescan.co.uk/tiffprinting.html for more details.

The evaluation copy of ExeScan allows only 1 user and a maximum of 10 files. To allow extra users to simultaneously access the program or to unlock the maximum number of files requires additional licences to be purchased from ExeScan. This can be achieved by phoning ExeScan and obtaining a new licence code. When phoning ensure that you have you credit card details to hand. Choose the Tools - Upgrade Licence menu command, a quote your reference code, you in return will be given a customisation code that needs to be typed in, click OK when complete.

• Low storage costs - sell the filing cabinets and free up valuable office space
• Instant Access - files are at your fingertips for instant viewing, amending, printing or faxing
• Reliability - no more lost or mislaid files
• Reduced office costs - no more photo copying endless paper
• Reduced phone bill - no more phoning back the client 'when I've found your file'
• Client satisfaction - informative and correct knowledge of client details, instant response to queries
• Great for archiving your paper mountain 
• Peace of mind - a happy compliance officer

This, when combined with the power of the database, email, networking, fax and storage, ensures immediate retrieval with multiple access and gives you the opportunity to send information across the room or the world with consummate ease!


www.exescan.co.uk